Knowledgebase

2.2-View All Lists

View All Lists

All the “View” pages across Mumara more or less follow a pattern to display particular type of information. All view pages put a table on view to provide related information in its columns, with the ability to copy the table, print the table, search and view the filtered records in the table with the buttons to perform quick actions. All the user accounts other than the one with the admin rights will only be able to view and create the things, as per the permission assigned to their User’s Role Group. Click “View all Lists” under “My Lists” to view the table of all currently available subscriber lists within the application/ user account.

Select Preferred View of Table

Couple of options are available to select the preferred view of the table. Following figure shows both the options. 

Figure#2.2.1: Select Preferred View of Table

Preferred View

Tree View and Graphical Control Elements on Table

Following table discusses the information user can see, when the "List View" is selected as preferred view of the table. 

Table#2.2.1: List View Table 

Sel (Selection)

Tick the checkbox to select particular list, selection of more than one lists help performing bulk actions, using the dropdown at the bottom of the page.

Sr. (Serial Number)

It is the serial number of the subscriber lists in the table. For Example if you have 10 Lists, it will show you Serial Numbers starting from 1 and ending at 10.

Name

Name of the list, names are used to differentiate between the lists.

Created On

The date when the list was being created and saved into the system. Application records that date and displays it in this field.

Created By

Name of the person/ company who created the list or owns this list.

Subscribers

Number of subscribers/ records saved in the particular list. You can click on the numbers to view the details of all the subscribers saved within the particular list.

 

Note: It doesn't count the emails that have been suppressed or hard bounced (if selected in settings).

Verify 

This column helps initiating the process of verifying the list, it also shows the progress of list verification process, how much has completed? is it paused or resumed? List verification is discussed in the very next article. 

List/ Email Verification 

Actions

Action table is discussed separately in the following area. 

Search Subscriber List  

Search particular list from the table, by typing its name into the search box. The search box helps to sort the table and search the records according to the search query. Name being the identifiable information of the lists, can most appropriately be used to search the lists. Search box will only appear when you select "List View" as your preferred view of the table. 

Figure#2.2.2: List View the Table 

Table List View

Tree View and Graphical Control Elements on Table

Tree view offers hierarchical view of the table, where groups are listed as items, and subscriber lists as sub-items of the groups. You can click the groups to expand the sub-items, and collapse them. Tree view doesn't offer the search box to search subscriber lists from the view table. If you want to use search box function, select "List View" as preferred view of the table.

Table#2.2.2: Tree View Table 

Groups/ Lists

Groups are main items in the tree table view, whereas, subscriber lists are arranged as sub-items of the groups. 

Expand or Collapse 

Click the small arrow besides the Items (Groups) to expand and view the sub-items (Lists), or Collapse the sub-items. Figure followed by this table demonstrates both. 

Create On

The date when the list was being created and saved into the system. Application records that date and displays it in this field.

Created By

Name of the person/ company who owns this list. This also is the “From Name” saved in the sender information batch of the list.

Subscribers

Number of subscribers/ records saved in the particular list. You can click on the numbers to view the details of all the subscribers saved within the particular list.

 

Note: It doesn't count the emails that have been suppressed or hard bounced (if selected in settings).

Verify 

This column helps initiating the process of verifying the list, it also shows the progress of list verification process, how much is it completed? is it paused or resumed? List verification is discussed in very next article. 

List/ Email Verification 

Actions 

Actions table is discussed separately in the following area. 

Figure#2.2.3: Tree View the Table
Tree View

Actions

Followed by the above mentioned details of the currently available subscriber lists, both the list and tree view of table moves to the next column, the header of the column says “Actions”. Following table discusses the actions you can perform. 

Table#2..2.3: Actions for Lists  

Add new Subscriber

Clicking on the plus button lets you add a new subscriber details into the selected lists. You will be able to add the subscriber’s details manually, by following this way. 

Read More on Adding Subscriber to a List Manually

Import Subscribers

Import subscriber button lets you import the details of the subscribers from a file to your list, by following an automated way.

To learn more about the importing feature of Mumara, reach “Import Subscriber”.

Copy List

Create a copy of your list by clicking the copy button. This would automatically assign a new name to the copied list, to keep the identity of each list unique.

Edit List

By clicking the edit button, you would be able to edit and update the information such as list owner name, list owner email, and bounce email etc. You will also be able to edit the custom field selection.

Remove Duplicates

Click the button to select an appropriate option for the removal of the duplicate records. A popup window will open with two related fields, and each of the fields will further have the following options to select.

Match Duplicates Globally with this List and-

Remove from this List-

Selection of the first option will globally look all the lists, for the records matching in this related list and other lists globally. But eventually, it will remove the duplicates from this list only, and will not have any effect on the other lists.

Remove from all Other Lists-

It will look for the records matching in this list and in other lists globally. Upon finding the duplicate records, it will remove from this list and from the other lists as well. 

When to Perform 

Remove Now-

It will remove the duplicates with an immediate effect after selection.

Schedule as Cron-

If you don't want to remove the duplicates right now, select this option to schedule it with cron, it will remove the duplicates on the next interval of cron.

Split List

Use this option to split the selected list and the subscribers within it. 

Export CSV

Export the list along with all the fields to a .CSV file.

Delete

On clicking the cross button, you will be asked for the permission to delete the list. Answering the prompt message as “Yes” would process the deletion of the list from the application/user account.

Besides the list based actions, tree view of the table offers the ability to perform the following actions for the list groups. 

Extension-Table#2..2.3: Actions for List Groups in Tree View 

Edit Group 

Click the first icon to edit and change and update the name of the group.

Delete Group and Move Lists to Unsorted 

Clicking the little cross button will delete the group and move the lists of the group to the "Unsorted" group. Unsorted is the default group. So as a result, group will be deleted and lists of the group will be moved to the unsorted.

Delete Group and Lists

Clicking the final icon in the row, opposite to particular group name, will result in deletion of the group, as well as lists associated with this group. Eventually Both group and lists will be deleted. 

Filter by Group

You can apply group based filtration on the view list table by selecting a group from the dropdown. The dropdown under "Filter by Group" has all existing list groups, and by selecting one particular group from the dropdown will show only the lists under the selected group in the table. The functionality applies for both, List and Tree view of the table.

Figure#2.2.4: List Specific Actions, Group Specific Actions and Filter by Groups
List Specific Actions

Specific Functionality for List View 

Number of Records per Page

To select the numbers of records that you want to view per page, the page puts a dropdown menu on view towards the top of the page. The dropdown menu starts from 10 records to display, and ends with all records on one page. Viewing all records on one page may reduce the speed to some extent, but only when you have large number of records to display on one page.   

Copy, Export or Print 

Use the copying options to copy the data in the columns of the table appears below. You can copy the table by using the “Copy” button and can paste it manually in a file, or can copy and save the complete table along with the columns to .CSV file, Excel or PDF format. Further you can get a print out of the complete table by clicking “Print”. See Figure 2.2.5

Search Subscribers 

Search particular list from the table, by typing its name into the search box as in the figure below. The search box helps to sort the table and search the records according to the search query. Name being the identifiable information of the lists, can most appropriately be used to search the lists.

Bulk Actions Dropdown for List View

When "List View" is selected, the dropdown that appears at the bottom of your view page, helps performing bulk actions like Deleting more than One List, Updating Subscribers Status and other actions. Tree view doesn't offer that functionality as you can't actually choose and pick one or more lists to perform bulk actions. But in List View, you are offered with an ability to select the desired list(s) to perform these actions. These actions are discussed in the following table and pointed in the image followed by the table. 

Table#2.2.4: Performing Bulk Actions  

Delete Selected Lists

Select the lists, choose this option and press GO to delete the selected lists.

Delete Subscribers with the Lists

If you want to just delete the subscribers from the selected lists, by keeping the list saved in the system for future prospective. Select the desired lists and this option to do so.

Update Subscribers Status to Confirm

If the details of the subscribers are added by keeping the status of the subscribers as unconfirmed. Select this option to mark the status of all the subscribers within the selected lists as confirm.

Update Subscribers Status to Unconfirmed

Same goes for the confirmed subscribers as described above for the unconfirmed in the option above.

Update Format to receive HTML

If the subscribers in your mailing list are added by keeping the default format as Text, select this option to update the status of all the subscribers to “HTML” within the selected list.

Update Format to receive Text

Same goes for the subscribers to receive the HTML emails only, as described above for updating the subscribers to HTML.

 

Delete Soft Bounces

Delete all the emails categorized as soft bounces within the selected list.

Delete Hard Bounces

Delete all the email categorized as hard bounces within the selected lists.

Delete Unsubscribed

One of the key aspects to keep your list clean is deleting the contacts which opted to unsubscribe from the mailing list. Delete them all from the selected list by choosing this option.

Mark Soft Bounces as Active

Mark the soft bounces within the selected list as “Active”. Further emails can be sent to the subscribers with the active status only.

Mark Hard Bounces as Active

Mark the hard bounces of the selected list as “Active”, application will not send further emails to the subscribers marked as Inactive. 

Figure#2.2.5: Illustrating Specific Actions for List View
Actions

Note: Mumara has the repetition of the same copy and print function in all the VIEW Pages within the application, so the user guide may has the repetition of this information, while discussing other view pages.